Planning for an event can be pretty tasking that is why many people prefer to plan months in advance. There are a lot of factors that have to be taken into consideration from the date, time, venue, party supplies and budget. Outdoor events have become rather popular particularly with the availability of party tent rental in Toronto that ensures all supplies are available for a very competitive price.
Planning an outdoor event
Most outdoor events are planned for the summer months but it makes sense to consider a sudden downpour. Even a brief rain shower can put a damper to any event which means being prepared with a tent to accommodate the guests. One of the first things that must be taken into account during an outdoor event is the guest list. The type and size of the tent that will be rented will be determined by the number of guests that have been invited. The guest list will also be the major factor in the choice for party supply rentals. If the event includes catering, it is wise to ask beforehand if the caterer will be supplying table linens, glassware, silverware and tabletop accessories as well as tables and chairs so that you can rent the items from a provider of party tent rental in Toronto.
If you are renting from party tent rental in Toronto, it is important to consider the proper size because there must be adequate space for the guests to be comfortable. Some of the more important factors when choosing the tent include:
- What kind of surface will the tent be placed on? Is concrete, asphalt or a wooden deck? Will there be likelihood for the location to be flooded in case it rains heavily?
- How will the guests be accommodated inside the tent? Will all of them be seated in tables or is it a cocktail party setting?
- Does the event include dancing; otherwise, you will need a dance floor and adequate space for the band.
- What time of the day will the event take place? If the event is to be held after dark, it makes sense to ensure that there is a power source in the location for lighting and other power requirements.
- In many cases, the caterer’s tent is different from the main tent which will be the center of festivities.
Since the tent and all party equipment must complement the theme of the event, it is advised to consult party tent rental in Toronto the soonest time possible to gain first pick of the best tents and accessories.